Timely and compliant with guidelines
The operational team of the Central Procurement Department is responsible for the procurement of goods and services within the calls for tender. The staff ensure that all requirements from the various in-house clients are met in a timely manner, in line with the market, in the requisite quantity and quality and in accordance with procurement guidelines. The Operational Procurement is divided into five different purchasing groups:
The managers of the different purchasing groups take care of all requirements of the in-house clients and place the orders for KfW Bankengruppe on the market. The orders are issued to selected suppliers with the aim of procuring all required goods and services in time and on the most cost-efficient terms within the specifications defined by the in-house clients. They must meet the standards of fair partnership and the procurement strategy with regard to quality, cost efficiency and sustainability.
Streamlining procedures, optimising processes
In addition to best possible terms, the purchasing group managers also strive constantly to improve the procurement processes. The primary aim is to streamline procedures. To that end framework agreements are concluded, online catalogues are created and just-in-time deliveries are agreed so that goods and services are available rapidly and with the minimum of bureaucracy as and when needed.
The staffs of the Procurement Department also consider themselves to be advisors to the rest of KfW, identifying market trends at an early stage, monitoring and interpreting price movements and presenting product innovations of manufacturers within the company.
The many supplier agreements of KfW Bankengruppe are grouped together and documented in the central procurement contract management unit. This ensures the necessary transparency, rapid access and seamless preparation of the contracts.
Procurement follows the P2P (Procure-to-Pay) process and is mapped electronically along the entire chain, from the request through the purchase order to invoice verification. This allows a large number of purchase orders and invoices to be processed at a consistent quality level.
Last updated: September 2012